Administrative Assistant
Clinton, IN Clinton, IN Full-time Full-time Estimated:
$33.
1K - $41.
9K a year Estimated:
$33.
1K - $41.
9K a year 9 days ago 9 days ago 9 days ago Job Summary & Core
Responsibilities:
The Administrative Assistant will report to the Supervisor of Administrative Services and function as support for AITX Mobile repair operations throughout the United States.
The role will be responsible for transactions/record keeping in SAP and the Repair System, to include the following:
Answer all incoming calls Maintain front office appearance Process estimates in the Repair System to assist AITX Headquarters with billing process Entering material requisitions and maintain material request log Assist with collection of signed inventory packing slips from the multiple Mobile locations and enter material receipts into SAP Assist with other office administrative duties such tracking vehicle registrations and keeping them up to date at the multiple Mobile locations, investigate material discrepancies and submit inventory adjustment requests, submit invoices for payment, and coordinate meetings Assist with cycle count and full physical inventory counts periodically throughout the year Assist with various compliance initiatives Required Experience / Skills / Qualifications At least 2 years of administrative support experience Ability to handle multiple tasks while producing quality results and meeting deadlines Exceptional oral and written communication skills Strong ability to work independently as well as ability to work in a team environment Ability to take direction from multiple team members Must have strong interpersonal, time management, and problem-solving skills Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint) Experience with SAP is preferred Highly organized and able to prioritize and manage time efficiently with the ability to handle stress in a fast-paced, deadline driven environment.
Ability to work under tight time constraints, handle sensitive data, and multi-task so that deadlines can be met.
Prior inventory experience a plus.
Required Education / Training / Certifications:
Prefer minimum 2
years of post-secondary education, including business college or associate degree.
Physical Demands (reasonable accommodations may be made, if necessary):
Physical Abilities Lift / Carry Push / Pull Stand-frequently 10 lbs.
or less - occasionally 10 lbs.
or less - occasionally Walk - frequently 11 - 20 lbs.
- occasionally 10 - 20 lbs.
- occasionally Sit - continuously 21 - 50 lbs.
- N/A 20 - 50 lbs.
- N/A Climb - N/A 51 - 100 lbs.
- N/A 51 - 100 lbs.
- N/A Crawl - N/A Over 100 lbs.
- N/A Over 100 lbs.
- N/A Squat or kneel - occasionally Bend - N/A Fine Manipulation - N/A Reach Outward - occasionally Reach above shoulder - occasionally Drive - occasionally N/A (Not Applicable) - Activity is not applicable to this occupation Occasionally - Occupation requires this activity up to 33% of the time (.
25 - 2.
5 hrs.
/day) Frequently - Occupation requires this activity from 33% - 66% of the time (2.
5 - 5.
5 hrs.
/day) Continuously - Occupation requires this activity more than 66% of the time (5.
5
hrs.
/day).
Estimated Salary: $20 to $28 per hour based on qualifications.
$33.
1K - $41.
9K a year Estimated:
$33.
1K - $41.
9K a year 9 days ago 9 days ago 9 days ago Job Summary & Core
Responsibilities:
The Administrative Assistant will report to the Supervisor of Administrative Services and function as support for AITX Mobile repair operations throughout the United States.
The role will be responsible for transactions/record keeping in SAP and the Repair System, to include the following:
Answer all incoming calls Maintain front office appearance Process estimates in the Repair System to assist AITX Headquarters with billing process Entering material requisitions and maintain material request log Assist with collection of signed inventory packing slips from the multiple Mobile locations and enter material receipts into SAP Assist with other office administrative duties such tracking vehicle registrations and keeping them up to date at the multiple Mobile locations, investigate material discrepancies and submit inventory adjustment requests, submit invoices for payment, and coordinate meetings Assist with cycle count and full physical inventory counts periodically throughout the year Assist with various compliance initiatives Required Experience / Skills / Qualifications At least 2 years of administrative support experience Ability to handle multiple tasks while producing quality results and meeting deadlines Exceptional oral and written communication skills Strong ability to work independently as well as ability to work in a team environment Ability to take direction from multiple team members Must have strong interpersonal, time management, and problem-solving skills Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint) Experience with SAP is preferred Highly organized and able to prioritize and manage time efficiently with the ability to handle stress in a fast-paced, deadline driven environment.
Ability to work under tight time constraints, handle sensitive data, and multi-task so that deadlines can be met.
Prior inventory experience a plus.
Required Education / Training / Certifications:
Prefer minimum 2
years of post-secondary education, including business college or associate degree.
Physical Demands (reasonable accommodations may be made, if necessary):
Physical Abilities Lift / Carry Push / Pull Stand-frequently 10 lbs.
or less - occasionally 10 lbs.
or less - occasionally Walk - frequently 11 - 20 lbs.
- occasionally 10 - 20 lbs.
- occasionally Sit - continuously 21 - 50 lbs.
- N/A 20 - 50 lbs.
- N/A Climb - N/A 51 - 100 lbs.
- N/A 51 - 100 lbs.
- N/A Crawl - N/A Over 100 lbs.
- N/A Over 100 lbs.
- N/A Squat or kneel - occasionally Bend - N/A Fine Manipulation - N/A Reach Outward - occasionally Reach above shoulder - occasionally Drive - occasionally N/A (Not Applicable) - Activity is not applicable to this occupation Occasionally - Occupation requires this activity up to 33% of the time (.
25 - 2.
5 hrs.
/day) Frequently - Occupation requires this activity from 33% - 66% of the time (2.
5 - 5.
5 hrs.
/day) Continuously - Occupation requires this activity more than 66% of the time (5.
5
hrs.
/day).
Estimated Salary: $20 to $28 per hour based on qualifications.
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